Job Description: Admin Assistant in Hull

As a leading recruitment agency in the region, Recruiting Today is partnering with a diverse range of employers across Hull HU1, from thriving SMEs to established corporations, to fill vital Admin Assistant positions. These roles are the backbone of efficient office operations, providing essential support that keeps businesses running smoothly. The demand for skilled, reliable administrative support in Hull's commercial sector is consistently high, creating a wealth of opportunities for proactive individuals.

Our role is to bridge the gap between your skills and the perfect workplace. By registering with us, you gain access to a curated selection of administrative jobs that aren't always advertised publicly. We take the time to understand your career aspirations, preferred work environment, and availability—whether you need a role to start immediately next week or are planning a more considered career move. We handle the legwork of matching, shortlisting, and interview coordination, giving you a significant advantage in the local job market.

Key Responsibilities & Daily Duties

An Admin Assistant in Hull HU1 can expect a varied and engaging workload. While specific duties depend on the employer—which could be in legal, healthcare, education, or logistics sectors—the core responsibilities consistently centre on organisation, communication, and support.

• Front-of-House & Communication: Acting as the first point of contact, managing inbound calls, emails, and post with professionalism. Welcoming visitors and coordinating meeting room bookings. This role requires excellent interpersonal skills, much like the front-line staff we place for hotel receptionist roles in other regions.
• Document & Data Management: Creating, formatting, and proofreading documents, reports, and presentations. Maintaining both electronic and paper filing systems with meticulous accuracy. This mirrors the precision needed in roles like the Data Entry Clerk positions we fill.
• Diary & Schedule Coordination: Managing calendars for team members, scheduling appointments, and arranging travel or accommodation. Proactively anticipating scheduling conflicts and ensuring efficient time management for the wider team.
• Administrative Support: Providing comprehensive support to managers and teams, which may include minute-taking, preparing meeting agendas, processing expenses, and ordering office supplies. The organisational skills required are transferable and highly valued, similar to those needed by a Distribution Supervisor overseeing complex logistics.
• Project & Event Assistance: Supporting the planning and execution of company events, team meetings, or small projects. This could involve liaising with suppliers, coordinating mail-outs, or assisting with the preparation of marketing materials.

Essential Skills & Experience We Look For

To be successful in these Hull-based Admin Assistant roles, candidates should possess a blend of technical proficiency and soft skills. We assess for both to ensure a good fit for our clients' unique cultures and operational needs.

• Proven Administrative Experience: Prior experience in an office environment is highly desirable. This could be from a previous admin role, retail management, or customer service. We value practical know-how.
• Software Proficiency: Confidence with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential. Experience with specific databases, CRM systems, or booking software is a strong advantage.
• Exceptional Communication: Flawless written and verbal English, with the ability to communicate clearly and professionally with people at all levels. This is as crucial here as it is for our Contact Centre Advisors.
• Organisation & Time Management: The innate ability to prioritise a varied workload, meet deadlines, and maintain attention to detail even when busy. A proactive and problem-solving attitude is key.